For full list, see the Administrative Assistant Position Duties List.
Every Morning. 9:00-9:20
Join morning Google Meet call for accountability and check-in.
Call agents for feedback from recent showings. Keep calling/emailing agents that have not yet given feedback. Note feedback in ShowingTime and on the client’s Feedback tab on their intake sheet.
Check email for must-do’s and act or prioritize, add to Monday to-do list and delegate if appropriate.
Every Morning 9:20-10:00
Social media posts on various channels.
Every Morning 10:00-11:00
To-do list on Monday.com
Every Morning 11:00-11:30
Update checklists in any:
Buyer deals that are actively looking through to closed.
Seller deals/listings that are in preparation through to closed.
Every Afternoon before leaving
Create schedule for tomorrow in calendar
Call Nick to plan for the day ahead
Add to-dos to Monday to-do list or agent’s to-do list. This must be done before leaving the office.
Collect feedback from the weekend’s open houses from our agents. Add to Seller client’s intake form.
Decide upon open houses for the upcoming weekend.
Confirm open houses with Seller clients
Assign agents to host open houses
Assign agents to put up open house toppers
Coordinate posts with Marketing Director. Generally Listing Coordinator will post these.
Open houses - confirm that agents have put up open house toppers
Check searches for all of our active listings, and update the client’s market watch tab in their intake form.
Send emails with Bombbomb video to active listing clients
Attend Level 10 Meeting