Listing Manager/Transaction Coordinator Schedule - Typical Week, Weekly Schedule (2023) {{ currentPage ? currentPage.title : "" }}


For full list, see the Administrative Assistant Position Duties List.


Every Afternoon 12:00-12:40

  • Join the Google Meet call for accountability and check-in.

  • Call agents for feedback from recent showings. Keep calling/emailing agents that have not yet given feedback. Note feedback in ShowingTime and on the client’s Feedback tab on their intake sheet.

  • Check email for must-do’s and act or prioritize, add to Monday to-do list and delegate if appropriate.

Every Afternoon 12:40-1:15

  • Social media posts on various channels for New listings and Open Houses

    • e.g., open houses, new listings, etc.

    • Search for ‘2022 Brand Book’ for clarification on branding, team logos, colours, etc.

    • Use VistaCreate to create social media posts

      • Duplicate an existing template, drag to a ‘working’ tab to edit and finalize post

Every Afternoon 1:15-2:15

Every Afternoon 2:15-2:45

  • Update checklists in any:

    • Buyer deals that are actively looking through to closed.

    • Seller deals/listings that are in preparation through to closed.

Every Afternoon before leaving

  • Create schedule for tomorrow in calendar

  • Call Nick to plan for the day ahead

  • Add to-dos to Monday to-do list or agent’s to-do list. This must be done before leaving the office.


  • Collect feedback from the weekend’s open houses from our agents. Add to Seller client’s intake form.

  • Remove Open Houses from


  • Open houses

    • Decide upon open houses for the upcoming weekend.

    • Confirm open houses with Seller clients

    • Assign agents to host open houses

    • Assign agents to put up open house toppers

    • Social Media Posts.


  • Open houses - confirm that agents have put up open house toppers


  • Check searches for all of our active listings, and update the client’s market watch tab in their intake form.

  • Send emails with Bombbomb video to active listing clients


  • Lead Level 10 Meeting

{{{ content }}}