Job Description - Listing Manager/Transaction Coordinator {{ currentPage ? currentPage.title : "" }}


Duties are Based upon this chart.

For typical schedule of this position, click here.

  1. Listing Manager (Listing to Contract)  

  • LM1.1 Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.

  • LM1.2 Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.

  • LM1.3 Consult & coordinate with sellers all property photos, staging, pre-list inspection, status certificate, repairs, cleaning, signage, lockbox, access requirements & marketing activities.

  • LM1.4 Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.

  • LM1.5 Coordinate showings

  • LM1.6 Obtain feedback from showings on our listings

  • LM1.7 Provide proactive weekly feedback to sellers regarding all showings and marketing activities.

  • LM1.8 Coordinate all public open houses and broker open houses.

  • LM1.9 Input all listing information into MLS and marketing websites and update as needed.

  • LM1.10 Submit all necessary documentation to office broker for file compliance.

  • LM1.11 Input all necessary information into client database and transaction management systems.

  1.  Transaction Coordinator (Contract to Closing)

  • TC1.1 Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.

  • TC1.2 Weekly Market Reports for Buyers and Sellers

  • TC1.3 Coordinate title/escrow, mortgage loan and appraisal processes.

  • TC1.4 Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.

  • TC1.5 Regularly update & maintain communication with clients, agents, lawyer, lender etc.

  • TC1.6 Submit all necessary documentation to office broker for file compliance.

  • TC1.7 Coordinate moving/possession schedules.

  • TC1.8 Schedule, coordinate & attend closing process.

  • TC1.9 Input all client information into client database system.

  • TC1.10 Schedule 7 Day, 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.

{{{ content }}}