For full list, see the Administrative Assistant Position Duties List.
Every Morning. 9:00-9:30
Call Nick for morning check-in and accountability check with team.
Call agents for feedback from recent showings. Keep calling/emailing agents that have not yet given feedback. Note feedback in ShowingTime and on the client’s Feedback tab on their intake sheet.
Check email for must-do’s and act or prioritize, add to Monday to-do list and delegate if appropriate.
Every Morning 9:30-10:00
Social media posts on various channels.
Every Morning 10:00-11:00
To-do list on Monday.com
Every Morning 11:00-11:30
Audit 5 records in Followup Boss and get Agent’s feedback to fill in missing items. If agent is unavailable, add these as a task on yours and agent’s to-do list.
Every Afternoon before leaving
Create schedule for tomorrow in calendar
Call Nick to plan for the day ahead
Add to-dos to Monday to-do list or agent’s to-do list
Collect feedback from the weekend’s open houses from our agents.
Decide upon open houses for the upcoming weekend.
Confirm open houses with Seller clients
Assign agents to host open houses
Assign agents to put up open house toppers
Open houses - confirm that agents have put up open house toppers
Check searches for all of our active listings, and update the client’s market watch tab in their intake form.
Prepare notes for level 10 meeting
Chair recurring Level 10 meeting at 1:30 pm