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Nick Fundytus Realtor Wiki
  1. Overview
    1. Positions
      1. Marketing Administrator
      2. Buyer Specialist
      3. Content Creator
    2. CEO Tasks
    3. COO Tasks
    4. CFO Tasks
  2. My Brand
  3. Common Tasks and How-To's
    1. Client Service - How to do a weekly update.
    2. Closing - What Forms Are Sent Where
    3. Contests - How to Export from KingSumo to Bombbomb
    4. Courier - How to Courier an Item or Document
    5. COVID-19 - Special Procedures
    6. Drive - How to Organize Google Drive
    7. Final Walkthrough - How to Schedule a Final Walkthrough with a Client
    8. Firm Sale - Sales Assistant Invoice
    9. Leads - How to write a calendar invitation to a lead
    10. Leads - How to write a postcard to a new lead.
    11. Leads - How to Introduce Yourself to a New Lead
    12. Meetings - How to Run a "Same Page" Meeting
    13. Meetings - Weekly "Level 10" Meeting
    14. People - Accounting and Bookkeeping
    15. Showing Time - How to Set Up
    16. Organization - Marketing Administrator Calendar Reoccurring Items
      1. Communication Channels Check Communication Channels Check + Last Minute Tasks
      2. 9 am Check-In
  4. Marketing Plan
    1. Ads
    2. Client Events
      1. Old Procedures for Reference
      2. Holiday Kick Off Party
      3. Bonspiel for Shelter
      4. Tire Change Day
    3. Blog
    4. Content Marketing Hub and Spoke
    5. Giveaway Contests (Social)
    6. iXact eNewsletter
      1. iXact Monthly Email Newsletter Video Embed Workaround
    7. Bombbomb E-Blast
    8. Market in a Minute
    9. Our Website - nickfundytus.ca
    10. Monthly Market Summaries
    11. Open Houses
  5. Listing a Property for Sale
    1. Winning the Listing
    2. Pre-Listing Phase
      1. Inputting Information for a New Listing in to Matrix
      2. Putting a New Listing on Nick's Website
      3. Preparing Documents for Electronic Signing
      4. Creating Feature Sheets
    3. Exclusive Listing Phase
    4. Listing Procedures (Old Procedures for Reference)
    5. Forms You Will Need - Listing
    6. Video, Photo and Virtual Tour
  6. Working with a Buyer
    1. Buyer Leads
    2. How to Book a Showing
    3. Buyer Procedures (Old Procedures for Reference)
    4. Depositing a Cheque with Another Brokerage
    5. Completing a "Receipt of Funds"
    6. Forms You Will Need - Buyer
    7. Buyer Presentation
    8. Sending Documents to the Lawyer & Mortgage Broker
  7. Standard Forms
    1. Filling Out Forms
    2. Agreement of Purchase of Sale (Course with Kerri McGee)
  8. Tools and Apps
    1. Agent Resources
    2. Beacon.by
    3. Bombbomb
      1. Bombbomb and Youtube: Transfer Videos
      2. Bombbomb E-Blast
    4. Canva
    5. Fiverr
    6. Google Tag Manager
    7. iXact Contact (CRM)
    8. Matrix
      1. How to Book a Single Showing
    9. Nexone (Faltour)
      1. How to Mark Up a Counter-Offer for E-Signatures
      2. How to Create and Upload FINTRAC Individual Identification Records
      3. Finalizing in Nexone
      4. Nexone - How to Check Through Listings and Transactions
    10. Nickfundytus.ca
    11. Prezi
    12. RLP Smart Studio
    13. Showing Time
    14. Trello
    15. Webforms
    16. Kashoo
    17. Misc. Websites and their uses
    18. Instagram
    19. Slack
    20. Twitter
    21. Shorby
  9. Glossary - Definitions and Terms
  10. Contacts and Professional Referrals
  11. Ottawa Neighborhoods - Districts
  12. Team Forms
  13. Veem
Marketing Administrator {{ currentPage ? currentPage.title : "" }}

Summary

This section describes the Marketing Administrator Position

Contract

A copy of the Marketing Administrator’s contract should be kept on file with the brokerage and in our office along with copies of performance reviews in our office.

The Marketing Administrator is paid directly by the Lead through the brokerage HUB.

Work Hours

The Marketing Administrator will generally work “business hours” from Monday through Friday, which will usually mean 9 am to 5 pm. Occasional weekend or evening work will be required.

Examples of Role

The following is a non-exhaustive list of the Marketing Administrator’s role. For a more complete idea, see our team’s current organizational chart.

  • CEO Tasks

    • Sales

      • Qualifying leads by phone or email

      • Co-hosting first-time buyer seminars

      • Attending first listing meetings or buyer meetings with Nick

    • Marketing

      • Brainstorming content for nickfundytus.ca

      • Writing blog posts

      • Writing ad copy and designing visual creative for Facebook ads

      • Writing copy for listings on the MLS

      • Creating feature sheets

      • Creating tweets

      • Adding to instagram stories

      • Arranging and sending closing gifts

  • COO Tasks

    • Providing weekly feedback for sellers

    • Booking showings for buyers

    • Arranging sign and lockbox pick up and drop off

    • Printing and delivering feature sheets

    • Creating contracts and listing agreements in Webforms

    • Gathering and uploading information and files on Faltour/Nexone

    • Gathering client information for FINTRAC requirements

    • Gathering information on a home for listing

    • Coordinating with Vendors for client events

    • Booking photography at listings

  • CFO Tasks

    • Organization of the office and our files

    • Recording expenses

    • Maintenance of the wiki

    • Coordination with the accountant for payment of taxes

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