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Nick Fundytus Realtor Wiki
  1. Overview
    1. Positions
      1. Marketing Administrator
    2. CEO Tasks
    3. COO Tasks
    4. CFO Tasks
      1. Accounting and Bookkeeping
  2. My Brand
  3. Common Tasks
  4. Website
  5. Marketing Plan
    1. Client Events
      1. Client Events (Old Procedures for Reference)
    2. Blog
    3. Content Marketing Hub and Spoke
    4. Contests (Social)
    5. iXact eNewsletter
    6. Bombbomb E-Blast
    7. Market in a Minute
  6. Listing a Property for Sale
    1. Winning the Listing
    2. Pre-Listing Phase
      1. Inputting Information for a New Listing in to Matrix
      2. Putting a New Listing on Nick's Website
      3. Preparing Documents for Electronic Signing
      4. Creating Feature Sheets
    3. Exclusive Listing Phase
    4. Listing Procedures (Old Procedures for Reference)
    5. Forms You Will Need - Listing
    6. Video, Photo and Virtual Tour
  7. Working with a Buyer
    1. Buyer Leads
    2. How to Book a Showing
    3. Buyer Procedures (Old Procedures for Reference)
    4. Depositing a Cheque with Another Brokerage
    5. Completing a "Receipt of Funds"
    6. Forms You Will Need - Buyer
    7. Buyer Presentation
    8. Sending Documents to the Lawyer & Mortgage Broker
  8. Buyer Specialist
    1. Sales Assistant Invoice
  9. Understanding Forms
    1. Filling Out Forms
    2. Agreement of Purchase of Sale (from course with Keri)
    3. Understanding the Agreement of Purchase and Sale (OREA)
    4. Understanding Buyer Representation Agreement (OREA)
    5. Understanding CONDO Agreement of Purchase and Sale (OREB)
    6. Understanding the Listing Agreement
  10. Tools and Apps
    1. Agent Resources
    2. Beacon.by
    3. Bombbomb
      1. Bombbomb and Youtube: Transfer Videos
      2. Bombbomb E-Blast
    4. Canva
    5. Fiverr
    6. Google Tag Manager
    7. iXact Contact (CRM)
    8. Matrix
      1. How to Book a Single Showing
    9. Nexone (Faltour)
      1. How to Mark Up a Counter-Offer for E-Signatures
      2. How to Create and Upload FINTRAC Individual Identification Records
      3. Finalizing in Nexone
    10. Nickfundytus.ca
    11. Prezi
    12. RLP Smart Studio
    13. Showing Time
    14. Trello
    15. Webforms
    16. Kashoo
    17. Misc. Websites and their uses
    18. Instagram
    19. Slack
    20. Twitter
    21. Shorby
  11. Client Events
    1. Holiday Kick Off Party
    2. Bonspiel for Shelter 2020
    3. Tire Change Day
  12. Giveaway Contests
    1. How to Export from KingSumo to Bombbomb
  13. Ads
  14. Definitions and Terms
  15. How to Organize Google Drive
  16. Random Things You Need to Know
  17. Finalizing Checklist Before Going LIVE!
  18. Showing Time Preperation
  19. Misc. Contacts
  20. Open Houses
  21. Monthly Market Summaries
  22. Ottawa Neighborhoods - Districts
  23. CLOSING: What Forms Are Sent Where
  24. COVID-19 Procedures
  25. How to Introduce Yourself to a New Lead
  26. How to write a postcard to a new lead.
  27. How to write a calendar invitation to a lead
  28. Team Forms
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Contract

A copy of the Marketing Administrator’s contract should be kept on file with the brokerage and in our office along with copies of performance reviews in our office.

The Marketing Administrator is paid directly by the Lead through the brokerage HUB.

Work Hours

The Marketing Administrator will generally work “business hours” from Monday through Friday, which will usually mean 9 am to 5 pm. Occasional weekend or evening work will be required.

Examples of Role

The following is a non-exhaustive list of the Marketing Administrator’s role:

  • CEO Tasks

    • Sales

      • Qualifying leads by phone or email

      • Co-hosting first-time buyer seminars

      • Attending first listing meetings or buyer meetings with Nick

    • Marketing

      • Brainstorming content for nickfundytus.ca

      • Writing blog posts

      • Writing ad copy and designing visual creative for Facebook ads

      • Writing copy for listings on the MLS

      • Creating feature sheets

      • Creating tweets

      • Adding to instagram stories

      • Arranging and sending closing gifts

  • COO Tasks

    • Providing weekly feedback for sellers

    • Booking showings for buyers

    • Arranging sign and lockbox pick up and drop off

    • Printing and delivering feature sheets

    • Creating contracts and listing agreements in Webforms

    • Gathering and uploading information and files on Faltour/Nexone

    • Gathering client information for FINTRAC requirements

    • Gathering information on a home for listing

    • Coordinating with Vendors for client events

    • Booking photography at listings

  • CFO Tasks

    • Organization of the office and our files

    • Recording expenses

    • Maintenance of the wiki

    • Coordination with the accountant for payment of taxes

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